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  • From Feb 15 2021 onwards please register at edu.ewbchallenge.org. This website domain is not active for new students or volunteers in Semester 1. Thanks

Participation Requirements

The EWB Challenge Series is unique platform which connects community-based organisations and universities. Flexibility is key to how we work with our partners, however EWB does require students and teaching teams to follow a set of core program rules as outlined below. Guidance regarding the submission of student work to be shared back with EWB Australia and our community-based partners is also provided.

Program Rules

Participation in any of the programs within the EWB Challenge Series requires adherance to a set of rules which enable EWB Australia to ensure appropriate program management and engagement with our partners. To be eligible to engage with any of the EWB Challenge Series resources and activities, univerisities and students must comply with the program rules outlined below.
Students are eligible to participate in an EWB Challenge Series program providing that they:
  • Are enrolled in a university course with one of EWB Australia's participating universities in Australia or New Zealand, or affiliated university campus.
  • Respect the privacy of all participating organisations and communities. Under no circumstances are participants to contact the communities or partner organisations directly. All questions and requests for data should be made through the discussion board on the EWB Challenge website.
  • Comply with the EWB Challenge Submission Recommendations below.


Universities are eligible to participate in an EWB Challenge Series program based on the following provisions. By registering to participate in one or more of the EWB Challenge Series programs universities are agreeing to these provisions:

  • A registration fee per university, per year. This fee provides important funding to support program administration, delivery of program activities, and best-practice engagement with EWB community partner organisations.
  • The Challenge will be incorporated into one or more subjects offered by universities across the academic year.
  • Individual universities will decide how to integrate the program into their curriculum and will ultimately be responsible for setting learning objective, deliering activities, and assessing students.
  • Each university may enter an unlimited number of teams into the program within their institution.
  • Each university will be responsible for assessing their own teams’ submissions and selecting up to four team reports for submission to EWB for external review and awards eligibility.
  • All submissions for Australasian review will be judged against a set of criteria and guidelines specific to each of the Challenges. These criteria will be provided to all participating universities and made publicly available.
  • A multidisciplinary engineering judging panel will decide upon a short-list of entries for the Australasian awards presentation at an annual project showcase and awards event.
  • Final judging will be based upon both the original entry and the presentations.
  • All student reports submitted to the EWB Challenge Series for review are given to the community partner to support their work. Universities submitting student reports to the EWB Challenge Series agree to dedicate the ownership of any new intellectual property (including designs, computer models, data sets, work materials ect) contained within the student reports to EWB Australia and our partners for use in the development of programs with their associates at no cost to EWB Australia or their associates.

Submission Recommendations

Student teams may wish to address a single project brief, or provide an integrated design solution for two or more areas outlined in their Challenge Brief. Alternative projects may also be considered where appropriate, however prior communication with EWB Australia via the relevant project discussion forum is recommended. The EWB Challenge design briefs created open-ended learning experiences, and thus the breadth and depth of design is left to individual universities and student teams to scope within the context of the submission recommendations provided. 

Each university may nominate up to four team submissions for external review by industry. Each submission should include a design report or folio written in English explaining the proposed design. Alternative forms of submissions to supplement a report, including videos, photos, or drawings, are accepted.

As a minimum, each team design submission should:

  • Contain a coversheet project summary downloadable from the EWB Challenge website, addressing key information relevant to the community partner
  • Reflect on students’ learning / experience gained through the project
  • Cover all relevent concepts required for a complete design proposal including:
    • Identify alternative options considered during the design process and a justification for the selected technology, approach and/or process, with a particular focus on its appropriateness to the local community and culture.
    • Provide details of the conceptual design, analysis and final design. Design calculations or explanation may be included, appropriate to the level of team experience.
    • Identify schedules and detailed design, construction and maintenance costs associated with completion and construction of the design.
    • Identify how the selected design is appropriate to the social, environmental, economic and cultural context of the community.
    • Discuss ethics, long term sustainability and maintenance of the engineering work that would be completed as a consequence of the design.
    • Provide basic advice on the construction and operation of the design.
  • Outline the details of any external support provided to the design team and identify any content that is not attributable to the design team with appropriate referencing

Note, 'Design Considerations' are provided with each Design Brief to support the development of design proposals that will be most interesting and value to EWB and our community partner organisations.

Showcase and Awards

Student reports submitted to EWB Australia are reviewed and assessed by an external team of volunteers from engineering and aligned-sectors using marking guidance provided by EWB. This feedback is a valuable mechanism for EWB and determines which team from each university is invited to present their work at the annual project showcase and awards event.

Awards at the Showcase event(s) are determined by a judging panel made up of representatives from EWB Australia, the community partner organisation, and/or industry.